e-Invoicing

A New Era in Structured E-Invoicing: Hub KSeF Powered by Atom Platform

The Ministry of Finance in Poland has introduced a groundbreaking form of invoicing the structured e-invoice.
Its implementation fundamentally transforms how e-invoices are created, stored, and shared.
KSeF (National e-Invoicing System) has been available in production since January 1, 2023,
and will become mandatory in 2026. While this trend is set to spread across Europe,
Poland has already navigated the complex path of implementation.

Challenges:

The KSeF system, while automating invoicing processes, introduces several complex decisions, including:

How to adapt existing domain-specific systems to ensure seamless interaction with KSeF, particularly for accurate data retrieval and invoice issuance.
Ensuring smooth integration between domain systems while accommodating diverse invoice formats.
Limiting the cost of modifications to domain-specific systems in response to KSeF specification updates.
Adapting to new schema formats mandated by the Ministry of Finance.
Managing the transmission of invoice attachments.

These challenges bring not only financial costs but also technical and operational risks, particularly concerning the accuracy of invoice issuance—an essential component for business continuity.

Solution: Hub KSeF

Hub KSeF, powered by our proprietary Atom Platform, is an integration system purpose-built to handle e-invoicing, perfectly aligning with market needs and evolving regulatory requirements.

Key capabilities of Hub KSeF include:

Processing virtually unlimited volumes of invoices and corrections.
Centralized management of the entire infrastructure.
Comprehensive monitoring of system operations to ensure compliance—a critical factor given the legal implications of issuing or failing to issue an e-invoice.
Seamless scalability of performance without altering system logic.
Integration with any domain-specific system through diverse communication methods, including file-based formats, REST/SOAP APIs, direct database calls, and even Robotic Process Automation (RPA) interfaces.
Support for multiple domain systems within a single installation.
Real-time (online) and batch (offline) processing.

Hub KSeF connects directly to the KSeF system, enabling access to its
functionalities in both interactive and batch modes. Simultaneously, it integrates seamlessly
with internal systems (e.g., accounting, invoicing, billing, data warehouses, CRM).
The system fully supports all communication, encryption, confirmation, and status-checking methods outlined
in the KSeF specification and is continuously updated to meet Ministry of Finance requirements.

Additionally, Hub KSeF is compatible with Invoice Recognition Systems, enabling automatic data extraction
from PDFs or image files (e.g., TIFF scans). It accurately identifies key invoice fields such as issuer details,
recipient information, dates, line items, and VAT breakdowns.Hub KSeF’s architecture is designed for flexibility and
cost-efficient scalability, ensuring it evolves in line with client needs and regulatory changes.

Hub KSeF, powered by Atom Platform, redefines e-invoicing processes, helping organizations
reduce risks, streamline compliance, and optimize operations in a rapidly shifting regulatory landscape.
Contact us to learn how Hub KSeF can transform your invoicing workflows.